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  5. New in this release

New in this release

New in the 
BlackBerry Workspaces Web Application
 8.1.1 and Server 8.1

Item
 
Description
Dropbox folders
Users can accept Dropbox folders that have been shared with them. After the user accepts the invitation, the folder is added to the list of folders that they can access. 
Dropbox repository information
After logging in to Dropbox in Workspaces, a notification about managing the Dropbox repository displays.
Email notification updates
Administrators can now exclude workspace, folder, and file names from the email notifications that are sent to users.

New in the 
BlackBerry Workspaces Web Application
 8.0

Item
 
Description
New online viewer
The 
BlackBerry Workspaces
 Online Viewer has been upgraded. The new viewer features a new look and feel, improved performance (especially when viewing large PDF files), and a better printing experience.
iManage
 improvements
The following improvements were made to the 
iManage
 feature:
  • iManage repositories can now be accessed and managed through the 
    BlackBerry Workspaces Web Application
  • Users can share a file and manage access to files
  • When a user has a file shared with them, a ‘Shared with me’ folder is created under the workspace name, which contains all the files shared with that user from that workspace
  • When users disconnect from an 
    iManage
     repository, permissions for all users that were given through workspaces are removed. After disconnecting the 
    iManage
     matter displays with an 
    iManage
     icon to differentiate them from workspaces. When the user reconnects to the 
    iManage
     repository, they can provide new permissions. 
Improved roles for transient workspaces
Administrators can now assign the new “Individual connector workspace owner” role to users to allow them to share, protect, and manage files that are in external repositories (for example 
SharePoint
).  When adding a transient workspace connector, administrators can choose whether to allow all users with the “Workspace Owner” role to use it or limit usage to individual users that are assigned the “Individual connector workspace owner” role. Users that don’t have either role may still receive access to transient workspaces that are shared with them.
Internal domains list
A warning message displays in the Workspaces management console when you need to set your organization’s internal domains to ensure that licenses are being used correctly.
Note
: If internal domains are not defined, both internal and external users will consume a license.
Added 
Dropbox
 support
Administrators can now add a 
Dropbox
 account as a transient workspace. When it is configured, users can protect and share 
Dropbox
 files and folders using the secure collaboration features of 
BlackBerry Workspaces
. 
Notifications
Administrators and workspace administrators can now control when notifications are sent when sharing workspaces, folders, or files.
Added line annotation tool
Users can now use lines to annotate documents from the online viewer. Lines can be customized in the following ways:
  • Drag the line to reposition it
  • Drag the tips to reorient it
  • Adjust the color
  • Adjust the opacity
  • Adjust the width
  • Change the tips (for example, arrow tips) 
Upload and download file type restrictions
You can now set which file types can be uploaded or downloaded from any device (mobile, web application, sync clients). In the console, the location of the setting is now Security Policies > Files.
Authentication reports
When an administrator generates an authentication report that is larger than 20MB, the administrator can download and save the report to the local computer.
Retention policy exception
Organization administrators can select from a list of workspaces that will ignore the retention policy and will be retained permanently.
iManage Cloud
 support
Cloud tenants can now add a transient 
iManage Cloud
 connector without the need for a local Unified Content Connector.

New in the 
BlackBerry Workspaces
 server 8.0

Item
 
Description
Added 
Dropbox
 support
Administrators can now add a 
Dropbox
 content connector to allow users to connect to a 
Dropbox
  account as a transient workspace. If it is configured, users can protect and share 
Dropbox
 files using the secure collaboration features of 
BlackBerry Workspaces
. 
Added 
iManage Cloud
 support
Administrators can now add an 
iManage Cloud
 content connector to allow users to connect to an 
iManage Cloud
 account as a transient workspace (displays the my Matters list). If it is configured, users can protect and share 
iManage
 files using the secure collaboration features of 
BlackBerry Workspaces
. 
iManage
 improvements
  • Users can share a file and manage access to files, which are shown under the 'Shared with me’ folder 
  • Users can now disconnect from an 
    iManage
     workspace (Mapped matter)
Improved roles for transient workspaces
Administrators can now assign the new “An individual user” role to users to allow them to share, protect, and manage files that are in external repositories (for example 
SharePoint
).  When adding a transient workspace connector, administrators can choose whether to allow all users with the “Workspace Owner” role to use it or limit usage to individual users that are assigned the “External connector workspace owner” role. Users that don’t have either permission may still receive access to transient workspaces that are shared with them.