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  4. BlackBerry Workspaces for iOS 6.1
  5. BlackBerry Workspaces app for iOS User Guide
  6. Sending and sharing
  7. Add recipients to a sent file

Add recipients to a sent file

  1. Tap
    Left pane icon
    Sent Files
    to access your sent files.
  2. Next to the desired file, tap
    The Menu icon
    Add Recipients
    .
  3. In the
    ADD RECIPIENTS
     area, do one of the following:
    • To manually add recipient email addresses, enter the email address(es) of the intended recipient(s).
    • To select contacts from your device's contact list, tap The add contacts icon and select the contact(s) you want to share the file with.
      When finished, tap
      Done
      .
  4. In the
    PERMISSIONS
     area, tap The right arrow icon next to
    Manage permissions
    .
  5. If the
    Require recipients to sign in
     slider is displayed, do one of the following:
    • To ensure that recipients sign in to access the file, set the slider to
      ON
      .
    • To allow recipients to access the file without signing in, set the slider to
      OFF
      .
    This option is enabled by organizational policy. See Requiring recipient sign in for more information.
    If this option is not displayed, recipients need to sign in to access the file.
  6. Next to the current permissions, tap The right arrow icon and select the desired access level. When done, tap The back icon to return to Manage Permissions.
    For more information about permissions, see Available permission sets.
  7. To set the time when the file will no longer be accessible by the recipients, tap The right arrow icon in the
    EXPIRATION
    area, and select the desired time period. When done, tap The back icon to return to the Manage Permissions screen.
  8. To set who can access the file, tap The right arrow in the
    ALLOW ACCESS TO
     area, and select
    Recipients only
    ,
    Anyone within recipients' domain
    , or
    Everyone
    . When done, tap The back arrow to return to Manage Permissions.
  9. To ensure that the file is displayed to recipients with a watermark, set the slider to
    ON
     in the
    WATERMARK
     area.
    Watermarks are set according to organizational policy. When permissions are set to
    Full access
    , watermarks are only displayed on PDF files. When permissions are set to any of the
    Download protected
     permissions, watermarks are not displayed on Office files.
  10. To send the file with annotations if they exist, in the
    ANNOTATIONS
     area, set the slider to
    ON
    .
  11. Tap The back icon to return to Add Recipients.
  12. To enable commenting on the file to the new recipients, set the slider in the
    COMMENTS
     area to
    ON
    .
    The ability to comment is per recipient. Enabling comments for a new file recipient will not enable them for previous file recipients. If previous recipients had comments enabled and you wish to remove the ability to comment for the new receipient, set the slider in the
    COMMENTS
     area to
    OFF
    .
  13. If you want to notify the recipients that you are sending a file, set the
    Notify recipients
     slider to
    ON
    .
  14. If desired, change the email subject.
  15. If desired, add a personal message in the
    MESSAGE
     box.
  16. Tap
    Send
     to send the file. Authorized recipients can view the file by tapping on the link in the received email.