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  3. BlackBerry Workspaces Server 6.0
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  5. Managing workspaces
  6. Share a workspace

Share a workspace

Sharing a workspace is one way to invite new members to the workspace. You can also add groups, email domains and individuals by managing workspace permissions.
The new BlackBerry Workspaces share flow allows you to easily and quickly share workspaces without making unnecessary decisions. It now takes only three clicks to share a workspace using the default permissions set by the organization administrator. You have the option to modify these permissions if necessary.
Share Workspace
  1. In the content area, do one of the following:
    • Click The menu icon next to the workspace that you want to share, and select
      Share
      .
    • Click the workspace to select it, and then click Share in the actions bar.
    • Hover over the workspace name and click
      Share
      .
  2. Choose
    Users
    ,
    Group
    , or
    Email Domain
     from the drop down.
  3. If you choose
    Users
    :
    1. In the
      Add members
       box, enter the email addresses of users you want to share the workspace with.
    2. In the
      Message
       box, enter a message (optional).
  4. If you choose
    Group
    :
    1. Select either the
      Existing group
       or
      New group
       radio button
    2. If you select
      New group
      , add a
      Group name
      , then optionally a
      Group description
      ,
      Group members
      , and
      Group manager
      .
      Only
      one
       existing group can be selected for adding members.
    3. If you select
      Existing group
      , add one or more groups to the
      Select Groups
       field. You can click
      View existing groups
       to see a list of groups that are available to you.
    4. In the
      Add members
       box, enter the email addresses of users you want to share the workspace with.
    5. In the
      Message
       box, enter a message (optional).
  5. If you choose
    Email domain:
    1. Enter a domain in the
      Domain name
       field (e.g., blackberry.com).
  6. To modify the default
    Sharing permissions
    , click
    Edit
    :
    1. In the
      Role
       list, select the role that you want to assign to the members you are adding. For more information, see Roles.
      The default permissions for contributors and visitors are set and can be changed by your organization administrator. For more information, contact your organization administrator.
    2. In the
      Permission
       list, select the user access rights for the workspace. For more information see Permissions.
    3. In the
      File expiration
       list, set the time when the workspace will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
      If you select
      Specific date
      , click The calendar icon and choose the desired date from the calendar.
    4. In the
      Watermark
       list, set whether workspace .pdf files are displayed with a watermark.
      Watermarks are not currently displayed on workspace
      Microsoft Office
       files, even when .pdf files are set to display them.
    5. In the
      Comment
       list, select
      On
       to enable recipients to comment on files in the workspace.
  7. Click
    Share
    .
    A confirmation message confirms the operation.