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  6. Share a folder

Share a folder

Sharing a folder is one way to invite new members to the folder. You can also add groups, email domains and individuals.
The new BlackBerry Workspaces share flow allows you to easily and quickly share folders without making unnecessary decisions. It now takes only three clicks to share a folder using the default permissions set by the organization administrator. You have the option to modify these permissions if necessary.
  1. In the folder content area, do one of the following: 
    • Click The menu icon next to the folder that you want to share, and select 
      Share
      . 
    • Select the folder in the folder list, and then click Share in the actions bar. 
    • Hover over the folder name and then click 
      Share
      . 
  2. Choose 
    Users
    , 
    Group
    , or 
    Email Domain
     from the drop down.
  3. If you choose 
    Users
    :
    1. In the 
      Add members
       box, enter the email addresses of users you want to share the folder with.
    2. In the 
      Message
       box, enter a message (optional). 
  4. If you choose 
    Group
    :
    1. Select either the 
      Existing group
       or 
      New group
       radio button
    2. If you select 
      New group
      , add a 
      Group name
      , then optionally a 
      Group description
      , 
      Group members
      , and 
      Group manager
      .
    3. If you select 
      Existing group
      , add one or more groups to the 
      Select Groups
       field. You can click 
      View existing groups
       to see a list of groups that are available to you.
    4. In the 
      Add members
       box, enter the email addresses of users you want to share the folder with.
    5. In the 
      Message
       box, enter a message (optional). 
  5. If you choose 
    Email domain:
    1. Enter a domain in the 
      Domain name
       field (e.g., blackberry.com).
  6. To modify the default 
    Sharing permissions
    , click 
    Edit
    :
    1. In the 
      Role
       list, select the role that you want to assign to the members you are adding. For more information, see Roles.
       The default permissions for contributors and visitors are set and can be changed by your organization administrator. For more information, contact your organization administrator.
    2. In the 
      Permission
       list, select the user access rights for the folder. For more information see Permissions. 
    3. In the 
      File expiration
       list, set the time when the folder will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never. 
      If you select 
      Specific date
      , click The calendar icon and choose the desired date from the calendar.
    4. In the 
      Watermark
       list, set whether folder .pdf files are displayed with a watermark. 
       Watermarks are not currently displayed on folder 
      Microsoft Office
       files, even when .pdf files are set to display them. 
    5. In the 
      Comment
       list, select 
      On
       to enable recipients to comment on files in the folder.
  7. Click 
    Share
    .
    A confirmation message confirms the operation.