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  2. BlackBerry Workspaces
  3. BlackBerry Workspaces Server 6.0
  4. BlackBerry Workspaces Web Application User Guide
  5. Sending and receiving files
  6. Send a copy

Send a copy

Use the
Send a copy
 action to create a new instance of a
BlackBerry Workspaces
 file and send it to another user. Recipients receive a link to the file and it appears in the
Received files
 area. Senders manage the file in the
Sent files
 area.
For files you have already shared, use
Send a copy
 to send another new instance of the file. This is useful when you want to collaborate on a file independently of the original file recipients. For more information, see Collaboration.
To share the same instance of a sent copy with new recipients, add the new recipients to the existing file in your
Sent files
 area. For more information, see Add recipients to a sent file.
  1. Navigate to the desired file and click The menu icon to the right of the file.
  2. Click Send a copy.
  3. Click
    Settings
     to modify the default permissions and collaboration settings configured by the organization administrator.
  4. If you want to share your annotations with the file, select
    Include annotations
    .
  5. Select the
    Require recipients to sign in
     check box if you want recipients to sign in before accessing the file.
    1. Select
      Require read acknowledgement
       to require read acknowledgement for the file.
    2. Select
      Enable collaboration
       to enable your recipients to upload new versions of the file.
  6. If the permissions options are available, perform the following steps:
    1. In the
      Permission
       list, edit the permission for the selected file.
      For more information, see Permissions
    2. In the
      File expiration
       list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
      If you select
      Specific date
      , click The calendar icon and select the date in the calendar.
    3. In the
      Watermark
       list, set whether workspace .pdf files are displayed with a watermark.
      Watermarks are not displayed on
      Microsoft Office
       workspace files, even when .pdf files are set to display them.
    4. In the
      Comment
       list, select
      On
       to enable recipients to comment on the file.
    5. In the
      Allow access to
       list, select who can access the file:
      Recipients only
      ; anyone in the
      Anyone within recipients' domain
      ; or
      Everyone
      .
  7. Click
    Done
    .
  8. Enter the name, email address, or distribution list for each recipient, then press ENTER.
  9. If desired, change the subject of the notification email.
  10. If desired, add a personal message.
  11. If you do not want to notify anyone that you are sending a file, clear the
    Notify recipients
     checkbox. This is useful when you want to send yourself a file to continue working on it later.
  12. Click
    Send
    .
    Your file(s) are sent, and can be accessed by you on the
    Sent items
     page. The recipient receives a notification or email message with a link to the file.