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  3. BlackBerry Workspaces Server 6.0
  4. BlackBerry Workspaces Web Application User Guide
  5. Sending and receiving files
  6. Add recipients to a sent file

Add recipients to a sent file

Adding recipients to a sent file is a way to share files with new recipients in addition to your existing recipients. This action is useful when you want to add new members to an existing collaboration group on a specific item.
  1. From the navigation pane, click
    Sent items
    .
  2. From the content area, select the file you want to forward in the sent items list.
  3. In the action toolbar, click
    Add recipients
    .
  4. Enter the name, email address, or distribution list for each recipient, and then press ENTER.
  5. To set the file permissions, expiration, watermark settings and to include annotations, click
    Settings
    .
  6. If you want to share your annotations with the file, select
    Include annotations
    .
  7. In the
    Permission
     list, edit the permission for the selected file, as desired: For more information see Permissions.
  8. In the
    File expiration
     list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
    If you select
    Specific date
    , click The calendar icon and choose the desired date from the calendar.
  9. In the
    Watermark
     list, set whether workspace PDF files are displayed with a watermark.
    Watermarks are not displayed on workspace
    Microsoft Office
     files, even when PDFs are set to display them.
  10. In the
    Comment
     list, select
    On
     to enable recipients to comment on the file.
  11. In the
    Allow access to
     list, select who can access the file (
    Recipients only
    , anyone in the
    Anyone within recipients' domain
    , or
    Everyone
    ).
  12. If desired, change the subject of the notification email.
  13. To add a personal message, add your message in the
    Add a personal message
     box.
  14. If you do not want to notify anyone that you are sending a file, clear the
    Notify recipients
     checkbox. This is useful when you want to send yourself a file to continue working on it later.
  15. Click
    Send
    .
    Your file(s) are sent, and can be accessed from your
    Sent files
     area in the navigation menu from every screen. The recipient receives a notification or email message with a link to the file.