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  2. BlackBerry Workspaces
  3. BlackBerry Workspaces Server 6.0
  4. BlackBerry Workspaces Web Application User Guide
  5. Sending and receiving files
  6. Send new file

Send new file

The
Send new file
 action, accessible from the
Function Action Button
, allows you to send files securely from your computer. This action uploads a new file to
BlackBerry Workspaces
 and delivers it to others. Recipients receive a link to the file that they can access via
BlackBerry Workspaces
.
  1. Click Function action button and select
    Send new file
    .
  2. Browse to and select the file(s) that you want to send, then click
    Open
    .
  3. Click
    Settings
     to modify the default permissions and collaboration settings configured by the organization administrator.
    Access to some file types cannot be controlled.
  4. Select the
    Require recipients to sign in
     check box if you want recipients to sign in before accessing the file.
    For more information on this feature, see About requiring recipient sign in.
    1. Select
      Require read acknowledgement
       to require read acknowledgement for the file.
    2. Select
      Enable collaboration
       to enable your recipients to upload new versions of the file.
  5. If the permissions options are available, perform the following steps:
    1. In the
      Permission
       list, edit the permission for the selected file.
      For more information, see Permissions
    2. In the
      File expiration
       list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
      If you select
      Specific date
      , click The calendar icon and select the date in the calendar.
    3. In the
      Watermark
       list, set whether workspace .pdf files are displayed with a watermark.
      Watermarks are not displayed on
      Microsoft Office
       workspace files, even when .pdf files are set to display them.
    4. In the
      Comment
       list, select
      On
       to enable recipients to comment on the file.
    5. In the
      Allow access to
       list, select who can access the file:
      Recipients only
      ; anyone in the
      Anyone within recipients' domain
      ; or
      Everyone
      .
  6. Click
    Done
    .
  7. Enter the name, email address, or distribution list for each recipient, and then press ENTER.
  8. If desired, change the subject of the notification email.
  9. If desired, add a personal message.
  10. If you do not want to notify anyone that you are sending a file, clear the
    Notify recipients
     checkbox. This is useful when you want to send yourself a file to continue working on it later.
  11. Click
    Add files
     to include more files in the send. You can also add files by dragging and dropping them onto the panel.
  12. Click
    Send
    .
    Your file(s) are sent. After sending files this way, you can access these files from the
    Sent files
     list. For more information, see Viewing sent items. If you selected
    Notify recipients
    , each recipient receives a notification or email message with a link to the file and can click the link to open the file.